Knowledgebase

Distribution lists allow you to send a single email to multiple recipients at once, without having to add each address individually every time. They’re ideal for teams, departments, or recurring group communications.

This guide explains how to create and use a distribution list directly from Thexyz Webmail.

Step 1: Log in to Thexyz Webmail

1. Open Thexyz Webmail

2. Sign in using:

   • Your full email address (example: you@yourdomain.com)

   • Your email password

Step 2: Open Address Book Administration

1. In the top navigation bar, click Address Book

2. From the menu, select Administration

3. In the administration panel, click Address Lists

This section is where distribution lists are created and managed.

Step 3: Create a New Distribution List

Name the list

1. In the Properties tab, enter a name for your distribution list
   Example:

   • Sales Team

   • Support Group

   • Board Members

The list name is what you’ll see when selecting recipients later.

Add contacts to the list

1. Switch to the Contacts tab

2. Add email addresses to the list:

   • Select contacts directly from your existing address book, or

   • Manually add new email addresses as needed

You can add or remove contacts at any time.

Step 4: Save the Distribution List

Once your list has a name and contacts:

• Save your changes
  Your distribution list is now ready to use.

Step 5: Send an Email to a Distribution List

1. Click Compose to start a new email

2. In the compose window, click the Address Book button

3. Open the Address Lists tab

4. Select the distribution list you want to email

5. Choose how recipients should be added:

   • To

   • CC

   • BCC

6. Click Add, then Close

You can now write and send your message as usual.

Tips & Best Practices

• Use BCC for large lists to protect recipient privacy

• Keep list names clear and descriptive

• Review and update lists regularly as team members change

• Distribution lists are personal to your mailbox unless shared by an administrator

Summary

Creating distribution lists in Thexyz Webmail allows you to:

• Send emails to groups quickly

• Reduce errors from manual address entry

• Keep recurring communications organized

Once set up, distribution lists save time and make email management easier.