Thexyz delivers cloud-powered, email archiving technology to government agencies for a fraction of the cost without the need to purchase hardware, install software or manage ongoing maintenance. EVERY email that any person in your organization sends and receives is securely archived, searchable and accessible forever.
Send emails and they automatically go to the archive for email retention and provide multiple layers of secure access for legal administrators and search users to comply with record retention laws.
Provide end users with access their historical mail and government records through the archive for day to day knowledge management and governance administration, but more importantly business continuity in the event of an mail server failure.
Allow end users with proper permissions and access controls to open records and process their own personal archives or PST files into the archive service, eliminating the need for special migration projects or fees.
Help the management of storage growth and restrictions on the mail servers and network shares allowing for shorter, more frequent backups and quicker restoration times.
No upfront costs and no investments in hardware, software, or installation required
Thexyz understands the importance of the rules and regulations federal agencies are required to abide by. Thexyz’s Archive Service helps ease this process with a streamlinied compliance and eDiscovery process by providing a solution that enables you to archive and search all of your archived email and electronic records. With an archiving solution enabled for your email domain, you will be covered against disaster recovery worst case scenarios and data loss. Simply because every incoming or outgoing email is backed up to a separate geographic location.
Your archive is setup at absolutely no cost
Thexyz Archive is offered on a low cost per mailbox/month charge with unlimited storage. Since it is offered as Software as a Service (SaaS) with no hardware or software licenses to buy, there are no capital outlay requirements. More importantly, by migrating your data to the cloud, you can reallocate or eliminate on-premise or hosted servers, avoid compliance fines and fees associated with data loss, and reduce the costs associated with eDiscovery and analysis by leveraging Thexyz’s easy to use UI for early case assessment.
Litigation requests often stipulate a fixed time to gather and present information. Thexyz Archive harnesses the on-demand CPU power of the cloud, leveraging geographically dispersed data centers to power archival functions for data ingestion, indexing, search, eDiscovery and export. The Thexyz system uses map-reduce style, parallel processing to search very large data sets in sub-second response times. This type of processing is only possible with cloud-compute CPU, which can scale up in real-time so that every customer search experience is quick and timely, without the hassle of waiting for your jobs to complete.
Our data storage meets rigorous PCI DSS standards (Payment Card Industry Data Security Standard) and the guidelines set forth by the Cloud Security Alliance. All data is secured via industry standard encryption (Defense Department AES and SSL), with no shared encryption keys across customers. There is never any co-mingling of archived data between customers. At the application layer, Thexyz uses Secure Socket Layers (SSL) to encrypt all communication between the web browser and the data center, and a processing pipeline that ensures performance and data privacy between customer accounts.
With no hardware to buy or software to install, you can be up and running within hours. The simple and intuitive web-based interface allows for easy archive set up and our support team provides training for you and your staff. Mange email and eDiscovery requests with ease and efficiency. Every sent and received email on the email server is tamper proof and backed up securley to the archive. Manage email with rapid search and retrieval is possible by individuals in a personal archive, or across the whole archive by authorized users.
Storage capacity automatically increases on a per customer basis, at no additional cost. Regardless of how much email you add, you will never run out of storage, or be charged additional fees. This allows you to easily abide by the FRCP rules, because you can store as much data necessary and be able to access it and produce the requested information.
Allow employees to access to their personal My Archive, offering an Outlook-like look and feel, to quickly and accurately retrieve any email, attachment or file belonging to them.
Use our advanced search capability retrieve any communications using filters, wildcards, advanced boolean, fuzzy logic and/or proximity logic operators.
Enforce customizable retention policies to make sure that no data is lost and to prevent users from deleting any sent or received information.
FISMA/FIPS* (Infrastructure), NARA 36 CFR, 1220.34 & 1220.38, FOI, Legal Discovery.
Every day we use email for client changes, approvals and correspondence. We also send large attachments that were clogging up our mail server and filling our backups. We needed a solution that would give us confidence that every email was stored away safely and securely-and equally as importantly; we needed to be able to find emails when we needed them. Thexyz provided a simple solution to a difficult problem for us.
In the construction industry we are heavy consumers of email. We needed to know that in 5 or 10 years, we would still be able to find emails quickly and easily. We also needed a system that was compliant with legal e-discovery, but also cost effective. We found this solution with Thexyz.
Backup systems are not archiving systems. Do not use archive systems that offer stubbing, this only leads to more troubles down the road. Web-based interfaces are the best way to access the archive.
In the United States, governments are required by law to retain email for the freedom of information act. Email archiving is essential for data protection under the public records act. Thexyz delivers true email archiving technology to businesses for a fraction of the cost without the need to purchase hardware, install software or manage ongoing maintenance. Every email that any person in your business sends and receives is securely archived, searchable and accessible forever. Individual users may also access their own archive so they can be comfortable in deleting email messages and keeping mailboxes at a manageable size.
The email archiving portal offers an advanced search capability to retrieve any communications using filters, wildcards, advanced boolean, fuzzy logic and/or proximity logic operators. You can also search the contents of email attachments to find and retrieve data within the file attachement.
By default it is admin only, however it possible to allow employees to access to their personal cloud based archive, offering an Outlook-like look and feel, to quickly and accurately retrieve any archival data, instant messages, attachment or file belonging to them.
Email archiving is designed for a domain wide archving solution, this means that every email account will automatically have archiving enabled if this add-on is activated.
No. There is no limit to how much data can be backed up with our email archiving services. As this is a cloud based solution, you can access archived email, anywhere, anytime.
Email administrators can enforce customizable retention policies to make sure that no data is lost and to prevent users from deleting any sent or received information.
With Office 365 and other email services, data can only be exported as a PST file requiring conversion to other formats. With Email Archiving, you can export data in multiple file formats, including PST, EML, NSF, PDF, HTML and TXT.
Unfortunately no. The way the email archiving addon is setup, requires that it be enabled for all users on the domain. This means, if you are upgrading from our Premium Email or Microsoft Exchange services, then all users on the domain will require upgrading. Upgrading an account to have email Archiving enabled is easy and just a matter of making a billing change by selecting the checked box for archiving on checkout.
By default no. The way this service works is by archiving every sent and received email on the domain. This only happens once the service is activated and by default, emails that have already been sent and received before having this service enabled, will not be included in the archive. If you do need to have historical email data imported to the email archive, this is available on request. Please get in touch with the support team or open a new ticket here.
Yes. You can create as many sub-admin accounts as needed. There is also an option to also manage the permissions of these accounts so you can control what level of access they will have.
With an email archive enabled on our Hosted Exchange offering, Government organizations can also enable text messages in the archive portal.