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Government Email Archiving

Comply with regulations and achieve compliance with advanced email archiving software

Like emailed correspondence or internal memos, email can be classified as official government communication and considered a public record that must be saved for record management. For government IT departments, this means that email must be archived, accessible when needed and retained to comply with security measures and government transparency requirements (measures that hold officials accountable for their actions and allow citizens open access to the activities of their government).Under these transparency measures, citizens can request copies of emails,and governments are obligated to produce them in a timely fashion.


Easily preserve secure message data and attachments via a searchable, scalable, cloud-based archiving service.

Thexyz delivers cloud-powered, email archiving technology to government agencies for a fraction of the cost without the need to purchase hardware, install software or manage ongoing maintenance. EVERY email that any person in your organization sends and receives is securely archived, searchable and accessible forever.

Email hosting and archiving

Send emails and they automatically go to the archive for email retention and provide multiple layers of secure access for legal administrators and search users to comply with record retention laws.

Historical email records

Provide end users with access their historical mail and government records through the archive for day to day knowledge management and governance administration, but more importantly business continuity in the event of an mail server failure.

Accessible end user access

Allow end users with proper permissions and access controls to open records and process their own personal archives or PST files into the archive service, eliminating the need for special migration projects or fees.

Scalability and fast restores

Help the management of storage growth and restrictions on the mail servers and network shares allowing for shorter, more frequent backups and quicker restoration times.



No upfront costs and no investments in hardware, software, or installation required

Thexyz understands the importance of the rules and regulations federal agencies are required to abide by. Thexyz’s Archive Service helps ease this process with a streamlinied compliance and eDiscovery process by providing a solution that enables you to archive and search all of your archived email and electronic records. With an archiving solution enabled for your email domain, you will be covered against disaster recovery worst case scenarios and data loss. Simply because every incoming or outgoing email is backed up to a separate geographic location.


Your archive is setup at absolutely no cost

Thexyz Archive is offered on a low cost per mailbox/month charge with unlimited storage. Since it is offered as Software as a Service (SaaS) with no hardware or software licenses to buy, there are no capital outlay requirements. More importantly, by migrating your data to the cloud, you can reallocate or eliminate on-premise or hosted servers, avoid compliance fines and fees associated with data loss, and reduce the costs associated with eDiscovery and analysis by leveraging Thexyz’s easy to use UI for early case assessment.


Litigation requests often stipulate a fixed time to gather and present information. Thexyz Archive harnesses the on-demand CPU power of the cloud, leveraging geographically dispersed data centers to power archival functions for data ingestion, indexing, search, eDiscovery and export. The Thexyz system uses map-reduce style, parallel processing to search very large data sets in sub-second response times. This type of processing is only possible with cloud-compute CPU, which can scale up in real-time so that every customer search experience is quick and timely, without the hassle of waiting for your jobs to complete.


Our data storage meets rigorous PCI DSS standards (Payment Card Industry Data Security Standard) and the guidelines set forth by the Cloud Security Alliance. All data is secured via industry standard encryption (Defense Department AES and SSL), with no shared encryption keys across customers. There is never any co-mingling of archived data between customers. At the application layer, Thexyz uses Secure Socket Layers (SSL) to encrypt all communication between the web browser and the data center, and a processing pipeline that ensures performance and data privacy between customer accounts.


With no hardware to buy or software to install, you can be up and running within hours. The simple and intuitive web-based interface allows for easy archive set up and our support team provides training for you and your staff. Mange email and eDiscovery requests with ease and efficiency. Every sent and received email on the email server is tamper proof and backed up securley to the archive. Manage email with rapid search and retrieval is possible by individuals in a personal archive, or across the whole archive by authorized users.

Unlimited Storage

Storage capacity automatically increases on a per customer basis, at no additional cost. Regardless of how much email you add, you will never run out of storage, or be charged additional fees. This allows you to easily abide by the FRCP rules, because you can store as much data necessary and be able to access it and produce the requested information.

End user access

Allow employees to access to their personal My Archive, offering an Outlook-like look and feel, to quickly and accurately retrieve any email, attachment or file belonging to them.


Use our advanced search capability retrieve any communications using filters, wildcards, advanced boolean, fuzzy logic and/or proximity logic operators.

Retention policies

Enforce customizable retention policies to make sure that no data is lost and to prevent users from deleting any sent or received information.

FISMA Requires you meet Compliance

FISMA/FIPS* (Infrastructure), NARA 36 CFR, 1220.34 & 1220.38, FOI, Legal Discovery.

Realtime redundant data
  • Data is accessible and searchable in real-time 24X7
  • Can define custom retention policies
  • All data is stored redundantly in geographically dispersed datacenters
  • Storage is designed to provide 99.999999999% data durability
Export fully indexed searches
  • Storage is designed to sustain the concurrent loss of data in two facilities
  • All message content, attachments and metadata are stored and fully indexed
  • Search results can be exported and downloaded in a variety of standard formats
  • Archiving system supports email, instant messaging and social media
Encrypted data at rest
  • Data stored in WORM format by default
  • AES 256 bit encryption by default for all data in transit and at rest
  • Custom tagging and advanced search (for NASD 2860 re: classifying and locating complaints)
  • Long-term retention (up to indefinite)

Over 30,000 businesses and individuals choose our email solution to deliver the highest standards of security, privacy and reliability for email and hosted apps.

100% scalable, cloud-based service — not limited by any size restrictions

Gain peace of mind and compliance with Email Archiving

Configurable retention and storage

In the United States, governments are required by law to retain email for the freedom of information act. Email archiving is essential for data protection under the public records act. Thexyz delivers true email archiving technology to businesses for a fraction of the cost without the need to purchase hardware, install software or manage ongoing maintenance. Every email that any person in your business sends and receives is securely archived, searchable and accessible forever. Individual users may also access their own archive so they can be comfortable in deleting email messages and keeping mailboxes at a manageable size.

The email archiving portal offers an advanced search capability to retrieve any communications using filters, wildcards, advanced boolean, fuzzy logic and/or proximity logic operators. You can also search the contents of email attachments to find and retrieve data within the file attachement.

By default it is admin only, however it possible to allow employees to access to their personal cloud based archive, offering an Outlook-like look and feel, to quickly and accurately retrieve any archival data, instant messages, attachment or file belonging to them.

Email archiving is designed for a domain wide archving solution, this means that every email account will automatically have archiving enabled if this add-on is activated.

No. There is no limit to how much data can be backed up with our email archiving services. As this is a cloud based solution, you can access archived email, anywhere, anytime.

Email administrators can enforce customizable retention policies to make sure that no data is lost and to prevent users from deleting any sent or received information.

With Office 365 and other email services, data can only be exported as a PST file requiring conversion to other formats. With Email Archiving, you can export data in multiple file formats, including PST, EML, NSF, PDF, HTML and TXT.

Unfortunately no. The way the email archiving addon is setup, requires that it be enabled for all users on the domain. This means, if you are upgrading from our Premium Email or Microsoft Exchange services, then all users on the domain will require upgrading. Upgrading an account to have email Archiving enabled is easy and just a matter of making a billing change by selecting the checked box for archiving on checkout.

By default no. The way this service works is by archiving every sent and received email on the domain. This only happens once the service is activated and by default, emails that have already been sent and received before having this service enabled, will not be included in the archive. If you do need to have historical email data imported to the email archive, this is available on request. Please get in touch with the support team or open a new ticket here.

Yes. You can create as many sub-admin accounts as needed. There is also an option to also manage the permissions of these accounts so you can control what level of access they will have.

With an email archive enabled on our Hosted Exchange offering, Government organizations can also enable text messages in the archive portal.

Reduce costs and secure electronic communications

Archiving, enables you to decrease mailbox-level email storage and allows end-users to recover their own accidentally lost or deleted file

Start Archiving Now

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