What kinds of email management and preservation struggles are you facing?
How are you balancing the pressure to retain information with the risk of leaving older data on the server?
What are you doing to avoid being saddled by the ongoing costs and diminishing benefits of traditional storage products?
If you’re dealing with email management, retention and security challenges, you’re not alone. Stories about government agencies and businesses with email and data retention troubles are all over the news and social media lately. It’s a major reason so many organizations are turning to an advanced cloud-based email archiving solution.
For most businesses (regardless of size or industry), email archiving isn’t an option; it’s a necessity. But basic email archiving functionality typically isn’t enough to meet legal, regulatory and data governance requirements.
Some of the most popular, widely-used email archiving platforms include restrictive data preservation, search and export limitations that make it time-consuming, expensive and hard (maybe even impossible!) to meet the ongoing and growing demands for data and protect intellectual property. Those limitations can substantially increase the risks and costs associated with email management, archiving, compliance and discovery.
With an advanced cloud-based email archiving solution, you get added capabilities related to data protection, search and flexibility that help your business cost-effectively meet data demands and lower institutional risk.
Securely preserve every inbound and outbound email and file attachment using immutable WORM-compliant storage.
Data preservation should ensure the protection of valuable information. Some archives allow data to be edited. Many archives fall short when it comes to data preservation by allowing data to be edited or providing access to deleted mailbox data for only a short time. Look for an advanced solution that protects data with the integrity and security of industry-leading safeguards and protocols.
Search millions of records in seconds and find exactly what you need with fast and accurate search tools.
Search tools should provide granularity to help find exactly what you need quickly. Too often, search is an afterthought: Poorly-designed search tools mean time wasted poring over search results or writing custom queries. Some archives only provide a couple search options or force you to learn their unique syntaxes. Look for an advanced solution that performs wildcard, Boolean, proximity, fuzzy logic and custom query searches.
Quickly and easily filter, tag and export relevant content to support compliance, legal and governance requirements.
Archived data should be able to be effectively filtered and exported. Some archives allow data to be exported only as a PST or proprietary file type; data must often be converted to another format. Look for an advanced solution that enables data export as PST, EML, NSF, PDF, HTML and TXT files.
Don’t waste time and money on compliance, legal and governance requirements!